Kongsberg Maritime Singapore

Receptionist cum Admin Assistant

· To assist in reception and administrative duties
· To perform full range of receptionist duties including screening incoming calls and taking messages
· Provide administrative support such as Covid-19 related matters, printing of Gangway and Confined Space passes and filing of documents
· Handle incoming and outgoing calls, transfer calls to various departments if necessary
· Mails:
   - Daily collection and dissemination of incoming mails
   - Bi-weekly franking of outgoing mails
· Monthly stock-taking and ordering of stationery and F&B
· Contact vendors/supplier for tea or vending machine maintenance
· Respond to telephone, email, walk-in and vendors delivering fruits or supplies
· Ordering of business cards, flowers, vouchers, calendars etc.
· Assist in coordinating of meetings and order catering
· Accommodation bookings for delegates/employees
· Managing letters, documents and forwarding invoices to finance department
· Telecommunication matters (including bi-annual review)
· Travel management ((including annual review)
· Car Rental matters
· Assist with company activities when applicable
· Any other general adhoc administrative duties; depending on capacity, may be required to assist HR related matters
· Minimum GCE N
· Preferably with at least 2 years of working experience and qualifications
· Computer literate and proficient in Microsoft office
· People-oriented team player with good interpersonal and communication skills
· Positive thinker who is independent, adaptable to New Norm, open to constructive feedback, with good attitude
· Self-driven, meticulous, analytical, able to work under pressure in a fast pace environment
· Multi-tasking, resourceful, and proactive with sense of urgency to meet tight deadlines
· Pay package will be commensurate with experience
· Prefer candidates who can start within short notice or immediately
Only shortlisted candidates will be notified for interview.

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